BBFPN – Event Terms and Conditions


In consideration of the payment of the Event Fee, BBFPN grants to the Hiring Party the right to access, occupy and use the Hired Area during the Licence Period to stage the Event. 

The Hiring Party acknowledges that: 

It shall occupy the Hired Area as a licensee only  

The BBPFN will ensure that any access to the Venue during the Event is kept to a minimum, and will advise the Hiring Party prior to allowing access. 

Whilst BBFPN shall use reasonable endeavours to provide the Event Services, BBFPN shall not be liable for any costs claims or damages as a result of any third party claims arising from such cancellation or delay or interruption 

No refund, in whole or in part, shall be due in respect of such a failure, delay or interruption. 

All fees referred to in this agreement are expressed to be exclusive of VAT.  All The Parties are responsible for their own tax and national insurance.  You must have your own PLI and Food Hygiene Certification. 


BBFPN shall: 

use reasonable endeavours to procure the provision to the Hiring Party of the Event Services. 

For the avoidance of doubt, BBFPN shall not: 

provide any services to the Hiring Party beyond the Event Services: 

provide any field of play technicians, transport, accommodation, telecommunications, technology, timing,  enhanced medical first aid or security services  

issue any passes allowing vehicular access to the Hiring Party unless this is specifically agreed in advance at BBFPN’s sole discretion.    

BBFPN will permit all persons involved at the Event to have access to the Venue during the Event Period subject to timings 

BBFPN may: 

inspect and/or search any and all persons (including such person’s vehicles) who are seeking access to the Venue and may refuse access to the Venue to and/or remove from the Venue any such person if it believes (acting reasonably) that to allow access to such person would compromise any matter of health and safety and/or security at the Venue or would cause BBFPN to be in breach of the Venue requirements. 


Multimedia Rights 

The Hiring Party shall not exploit the Multimedia Rights and shall procure that no third party shall exploit the Multimedia Rights without BBFPN’s prior written consent in each instance; 

If any person within the Hiring Party or any third party wishes to exploit the Multimedia Rights, the Hiring Party shall provide BBFPN with written details of such intended exploitation and BBFPN shall be entitled to charge such person in respect of such exploitation  

The Hiring Party shall procure that any third party involved in the broadcast, recording or filming of the Event shall comply with all requirements of BBFPN in relation to such broadcast, recording or filming. 

Other Rights 

For clarity, all merchandising rights and all catering rights for the Venue remain exclusively with BBFPN.  ALL catering (food, beverage) inside the Venue or on the premises, must be agreed by or arranged by BBFPN. 


A person who is not a party to this Agreement has no right under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this Agreement. 


The Hiring Party will be limited to 4 entrance/site Tickets.  Following the commencement of tickets for the Event, the Hirer shall inform BBFPN on a bi-weekly basis as to the number of tickets required prior to the Event. 


“Confidential Information” means all information disclosed (whether in writing, orally or by another means and whether directly or indirectly) by a party (the “Disclosing Party”) to another party (the “Receiving Party”) whether before or after the date of this agreement including, without limitation, information relating to the Disclosing Party’s products, operations, processes, plans or intentions, product information, know how, design rights, trade secrets, market opportunities and business affairs 

The Receiving Party: 

may not use Confidential Information for a purpose other than the performance of its obligations under this agreement; 

may not disclose Confidential Information to a person except with the prior written consent of the Disclosing Party or in accordance with the above agreement 

shall make every effort to prevent the use or disclosure of Confidential Information 


The Hiring Party has before the date of this agreement paid BBFPN the Booking Fee and will make payments (in advance) by the specified deadline as set out in the invoice. 

Hiring Party shall: 

only use the Hired Area within the Venue for the purpose of holding the Event with a suitable queuing space that will be included in the Hired Area and will be agreed with the Venue management team. 

Plan, manage and implement all arrangements for the Event (including managing on-site arrangements and liaising with BBFPN’s Venue Operations team) in accordance with best practice and ensuring all personnel and any Associated Party used by the Hiring Party are suitably trained and qualified in their relevant disciplines; 

organise and pay for any goods or services beyond the Event Services which are required in order to hold the Event including without prejudice to the foregoing:- 

any medical, first aid, transport or, accommodation or catering which is required other than for members of the public; note the catering rights as shown above. 

If the Hiring Company require any flooring at the hired Area, the Hire Company are solely responsible. 

All computers, plugs, sockets, cables, desks, marquees, gazebos, portable structures and all other equipment required for the Hiring Party’s must follow the Safety Regulations.  Should also be in a serviceable condition, safe to use and meets the requirements of the Electricity at Work Act 1989.  Tested in accordance with the HSE guidance entitled “Maintaining Portable and Transportable Electrical Equipment” as amended from time to time. 

Signed and Approved by: The BBFPN Management